If your organization is using Exchange Online or Office 365 email, you need a complete archiving solution. Office 365 includes some basic archiving capabilities for email. Unfortunately, archiving just your email is not enough. Your employees generate a huge amount data using many other collaboration systems, like social media, instant messaging and mobile phone communication. Office 365’s inability to archive all your company’s electronic communication data, along with other deficiencies, leaves your organization at risk for data loss and compliance violations.
Retain Unified Archiving, adds value to your Office 365 investment. In addition to archiving your Office 365 email, Retain archives social media and mobile communication data, all in one central location. Retain helps you ensure compliance, perform eDiscovery, export, and redaction on all your archived content . Plus, Retain does it all without requiring costly Office 365 E3 level licensing plans!
Here are a number of important items you should be aware of before you decide to rely on the built-in Office 365 archiving solution. Especially if you are in a highly regulated industry.
To archive email in Office 365, Microsoft requires you to purchase a more expensive Enterprise E3 level licensing for each of your users.
Don’t pay for the added functionality of E3 just so you can archive email. Retain supports archiving for Office 365 Business Essentials, Premium, Enterprise E1, Enterprise E3 and Enterprise E5 plans. This allows your business to reduce costs by only paying for the Office 365 plans your end-users need, and not having to purchase E3 plans to archive email, as required by Microsoft’s built-in solution.
Click Here to See an Office 365 Archiving Plan Comparison Chart vs Retain Archiving
Office 365 only archives email, it does not archive social media platforms. This leaves your organization with an incomplete archive, and can lead to compliance violations.
Retain archives Facebook, Twitter, LinkedIn, YouTube, Instagram, Vimeo, Flickr, Pinterest, and Google+. Retain archives this data together with your Office 365 email, all in one central archive. It allows you to manage your communication data and ensure social media data compliance..
Office 365 only archives email. There is no support for archiving mobile communication for iOS, Android or Blackberry data.
Retain archives Android, iOS and BlackBerry mobile communication data to ensure mobile communication management and compliance. Retain archives SMS/MMS, and phone call logs for Android, and BBM, PIN, SMS/MMS and phone call logs for BlackBerry. Additionally, Retain archives all encrypted SMS/Text messages and dedicated business phone number data for iOS, via the secure communications server.
Some larger organizations make use of multiple email platforms in different departments/locations. Office 365 does directly integrate with Google Apps or GroupWise email for archiving.
Archive your Office 365, Exchange, GroupWise and Gmail messages in one central archive. Retain integrates directly with multi-platform email systems for simultaneous email archiving support.
The Office 365 Archive and the archive integration with Outlook can only be accessed online. There is no caching of the Office 365 archive within Outlook, meaning offline users cannot access their archived data.
Retain allows archived messages to be cached for specified time periods in Outlook, which provides offline access.
Office 365 does not allow you to access multiple email platforms running in mixed environments, and you cannot have centralized access to all archived email, social media, and mobile communication data.
Retain provides centralized access and control to all email messaging data archives, no matter the platform. It provides access to all archived social media and mobile communication data.
Office 365 does not feature redaction of data. This is especially important for when archived data needs to be produced, but some items should not be included as public record, as part of the eDiscovery request, or in litigation.
Retain features built-in eDiscovery tools for searching, placing litigation holds, printing, and forwarding. Plus, Retain features redaction, allowing you to redact items that should not be included as public record, as part of the eDiscovery request, or in litigation.
Office 365 only archives your organization’s email and allows searches of Sharepoint, OneDrive and Skype for Business. It does not, however, allow you to search other data, including legacy file systems, other file sharing programs, documents or other unstructured data for litigation and compliance requests.
Retain has built-in tools to search and perform eDiscovery on other types of electronic data, including legacy file systems, Sharepoint, Laserfiche, Novell Filr and other data systems that are indexed. This will ensure that you can produce all needed items for litigation or regulatory investigations.
If your organization decides to migrate to a new email platform, you will have to utilize a third-party vendor to migrate your data. This process can be expensive and time-consuming.
Retain allows you to easily migrate your email system. The Retain archive is platform agnostic, meaning that no matter the email platform you deploy, Retain will support it. If you need to migrate from Office 365 to an on-prem or other cloud solution, you can continue to have your archive in the same central location. The migration is fast, seamless and complete. You don’t have to worry about lost data or paying an third-party vendor for an expensive migration.
Not only does Retain archive Office Office 365 email, it can actually save you money by allowing you to purchase less expensive lisences. It also adds tremendous value by archiving all your business communication data like social media and mobile device message data. Plus, Retain includes powerful built-in search and ediscovery tools to help respond to compliance, legal, or information requests.
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