Archive Gmail

Retain provides enterprise-level archiving for Gmail on-prem or in the cloud. Retain securely archives all Gmail messages, Gmail notes, files, attachments, appointments and calendar items (iCalendar only). This data is archived in one central location, which can be accessed by end users and administrators directly through Retain’s Web Access Archive Viewer.

The Retain archive includes powerful tools to enable your organization to quickly access, search, and audit archived communication data. Easily place litigation holds, print, forward, save, redact, and export your message data. Retain reduces cost, mitigates risk, and manages complexity on prem or in the cloud.

Unlike other solutions, Retain integrates directly with Gmail. In fact, the 2014 Gartner Magic Quadrant for Enterprise Information Archiving states “Retain is one of the few archiving solutions that offers native Gmail archiving support”.

Options d'environnement

Supported Google Apps Plans

Retain supports Gmail archiving for Google Apps paid and Google Apps for Education (GAFE).

Unified Archiving

All messaging data, including Gmail messages, Gmail notes, files, attachments, appointments and calendar items (iCalendar only), is archived into one unified data archive. This gives you the ability to search, publish and perform eDiscovery from one central location.

Gmail Archiving

Retain authenticates to the Google Apps server through an IMAP connection. Once Retain is configured, it runs an initial dredge, which pulls all messages for a specified time frame (or all messages) for each mailbox and then archives those messages. Retain flags the last archive so that each subsequent archive only pulls new messages from the last time an archive “job” was completed.

Google Hangouts Archiving

Retain archives Google Hangouts instant messages in Gmail, the Hangouts app, or the Google Chrome plugin. Hangouts archiving is supported with a separate module, Retain Social.

Policy-Based Unified Archiving

Retain provides fully configurable policies that allow you to define the Gmail messaging data you want to archive. These policies allow you to define what is archived based on mailbox type, message source, item type, message status, the age of the message, and attachments. You can also filter by folder and attachment type. In addition, Retain has the ability to implement retention policies for all archived data.

Platform-agnostic Archive

Retain archives messaging data in a platform agnostic format, meaning no matter what email system you are running, even mixed environments, Retain will support it. This also makes email system migrations easy.

Platform Migration

Easily migrate email systems. Simply archive all of your current messaging data to Retain, implement the new messaging system, and then connect Retain to your new system. There is no need to worry about lost messaging data or files. Also, if you ever decide to move back to your legacy system, Retain allows you to do so easily and seamlessly.

On-Premise or Cloud Unified Archive

Choose how your data is stored. Archived data can be stored on-prem behind your organizational firewall—or in the GWAVA® cloud.

Complete Data Control

Whether your data is archived on-prem or in the cloud, you maintain control of your data, you will always know where your data is stored and only your named users have access to the data. When you need to access or export the data, you can do so easily and quickly.

Worry-Free Deployment

Whether you choose an on-prem or GWAVA cloud solution, GWAVA will walk you through the entire implementation process from beginning to end.

Single Sign-On

Retain provides single sign-on for users to access their archives.

eDiscovery, Access, Parcourir, Recherche & Export

eDiscovery Regulatory Search

Administrators, records management, and other authorized users, can perform eDiscovery, and can complete regulatory tasks such as place litigation holds, print, forward, save, redact, and export with the built-in tools.

Compliance & Control

Google Vault lacks critical capabilities that can put your organization at risk for data loss and compliance violations. Retain solves this by giving you an archive that is platform agnostic, allowing for archive policy control, supporting export to PDF, allowing archived messages to be restored to the mailbox, providing redaction on exported messages, prohibiting message alteration or deletion and you maintain complete control of your data. This helps to ensure your data archive is complete and compliant.

Web Access Archive Viewer

Only Retain offers an easy-to-use browser-based interface with powerful search tools that let you quickly access, search and perform eDiscovery on the archive.

Open Records Search

Be ready for any open records requests for email, mobile, and social media messages.

Intelligent Threading

Messages are easily searched and viewed in their original context.

Complete Export Functionality

Export the data easily into either PST, PDF or stand-alone archive viewer formats. The exported file is fully indexed, searchable, and includes a table of contents for quick browsing.

Redaction Control

Exported data can be redacted, ensuring that personal information, or other redacted items do not become part of the open records request.

Litigation Hold

To protect email that may potentially be involved in future litigation, Retain can flag an archived item to protect it from deletion or actions until the hold is removed.

Audit Trail

Retain creates a searchable audit trail of all administrators and users who have permission to search the archive, enabling you to have a record of all activity.

Smart, Confidential & Rule-based Tagging

Administrators and end users can create custom tags for messages within the archive. Auditors, administrators and other authorized users can mark archived messages as confidential. These marked messages can only be viewed or searched by users with granted rights. And messages can be marked as confidential or tagged while being archived according to set criteria, including regular expressions.These tags are searchable for easier eDiscovery.

Smart Tagging

Administrators and end users can create custom tags for messages within the archive. These tags are searchable for easier eDiscovery.

Confidential Tagging

Auditors, administrators and other authorized users can mark archived messages as confidential. These marked messages can only be viewed or searched by users with granted rights.

Rule-based Tagging

Messages can be marked as confidential or tagged while being archived. Messages are automatically tagged while being archived according to set criteria, including regular expressions.

Configurable Permissions

Use the Access Control list to grant users, administrators, or others, access to the features and functionality of the Retain system, based on the roles you set.

End-User Mailbox Management

Easily search data with the Retain Web Access Archive Viewer. Give end users the ability to search, forward, print, access, and view messages in their original context without administrator support.

Email Message Restore

Retain allows for quick and seamless email message restore. End users can restore their personal archived messages directly to their live mailbox. Administrators and other named users have the ability to restore email messages to any mailbox.

Fast & Easy Retrieval

Retain contains a built-in Lucene® indexing engine or the Retain High Performance Indexing Engine (for larger deployments).

De stockage et rapports

Secure Storage

Retain archives messaging data with multiple layers of security whether deployed on-premise or in the cloud. Retain supports multiple databases, including MS SQL, MySQL, Postgres and Oracle. In addition to secure storage, with messages being archived using AES encryption, EMC Centera, or NetApp Snaplock storage. Also, optional Windows server or Linux server encrypted partitions can be used. And, when deployed in the cloud, the GWAVA Cloud features redundant and secure data centers, keeping your data safe and secure.

Ongoing Storage Support & Upgrades

Worry-free with 24x7 support, ongoing upgrades, and maintenance

Increased System Performance

Retain ensures optimal performance of the messaging system by securely archiving messaging data. This keeps storage on the messaging server to a minimum.

System Statistics & Reporting

Ensure optimum system performance. Reports can be viewed within within a dashboard, emailed periodically or generated and saved in multiple formats including CSV, Excel, HTML, and PDF.