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Powerful eDiscovery Tool

Retain provides multi-platform unified message archiving of all email, social media, instant messaging, web search and mobile communication data for case assessment, search, and eDiscovery and can be deployed on-prem or in the cloud. The Retain archive is accessible by end users and administrators directly through Retain’s Web Access Archive Viewer. This enables your organization to quickly access, search, and audit archived communication data. Easily place litigation holds, print, forward, save, redact, and export your message data. Retain reduces cost, mitigates risk, and manages complexity on prem or in the cloud

Complete eDiscovery

Retain includes built-in eDiscovery tools, at no additional cost. These tools allow organizations to easily place litigation holds, print, forward, save, redact, strikeout and export message data. Retain exports data to PST, PDF or stand-alone portable archive viewer formats. The portable archive is fully indexed, searchable, and includes a table of contents for quick browsing. Specific named users can be given rights based access to the entire archive (administrators, managers, human resources, legal teams, etc.), and end-users can access their personal archive to browse, forward, and restore archived items. Retain provides a full audit trail of all actions completed within Retain.Retain includes built-in eDiscovery tools, at no additional cost. These tools allow organizations to easily place litigation holds, print, forward, save, redact, strikeout and export message data. Retain exports data to PST, PDF or stand-alone portable archive viewer formats. The portable archive is fully indexed, searchable, and includes a table of contents for quick browsing. Specific named users can be given rights based access to the entire archive (administrators, managers, human resources, legal teams, etc.), and end-users can access their personal archive to browse, forward, and restore archived items. Retain provides a full audit trail of all actions completed within Retain.

eDiscovery, Access, Browse, Search & Export

Audit Preparedness

Investigate in depth and quickly understand your archived data with OBSERV advanced data mining capabilities.

Identify potential violations

 Use predictive coding technology to find responsive messages in a few clicks.

On-demand eDiscovery

Create a secure account, upload your data, and start using our web based eDiscovery solution. No complex deployment. No commitment.

eDiscovery Regulatory Search

Administrators, records management, and other authorized users, can perform eDiscovery, and can complete regulatory tasks such as place litigation holds, print, forward, save, redact, and export with the built-in tools.

Web Access Archive Viewer

Only Retain offers an easy-to-use browser-based interface with powerful search tools that let you quickly access, search and perform eDiscovery on the archive.

Open Records Search

Be ready for any open records requests for email, mobile, and social media messages.

Complete Export Functionality
Export the data easily into either PST, PDF or stand-alone archive viewer formats. The exported file is fully indexed, searchable, and includes a table of contents for quick browsing.
Redaction Control
Exported data can be redacted, ensuring that personal information, or other redacted items do not become part of the open records request.
Litigation Hold
To protect email that may potentially be involved in future litigation, Retain can flag an archived item to protect it from deletion or from other actions, until the hold is removed.
Smart, Confidential & Rule-based Tagging
Administrators and end users can create custom tags for messages within the archive. Auditors, administrators and other authorized users can mark archived messages as confidential. These marked messages can only be viewed or searched by users with granted rights. And messages can be marked as confidential or tagged while being archived according to set criteria, including regular expressions.These tags are searchable for easier eDiscovery.

eSurveillance Features

Increased compliance supervision efficiency

The workflow is designed for compliance officers and it includes a dashboard to clear the clutter and improve visibility.

Multi-channel

Monitor all email, social media, instant messaging, mobile communication data, and web searches on a single platform, with consolidated threads that allow you to review an entire communication string in one glance.

Trained through user input

Machine learning technology adapts to you and never stops improving.

Ongoing audit preparedness

Access audit reports and export them to an Excel or PDF document.

Increased shareholder protection

By improving your communication monitoring results, you minimize risk and protect your shareholders.

Reduction of potential fines by regulators

OBSERV includes key SEC and FINRA policies required for financial institutions.

Confidence Index Algorithm

OBSERV calculates violation confidence index on every communication, allowing supervisors to prioritize review efforts.

Smart Filters
Create filters based on concepts rather than just keyword, and combine these filters with AI, to create smart custom policies with just a few clicks.

Archiving Features

Multi-Platform Unified Archiving

 All messaging data, including email, social media and mobile communication data is archived into one unified data archive. This gives you the ability to search, publish and perform eDiscovery from one central location.

Policy-Based Unified Archiving

 Retain provides fully configurable policies that allow you to define the electronic communication data you want to archive. These policies allow you to define what is archived based on mailbox type, message source, item type, message status, the age of the message, and attachments. You can also filter by folder and attachment type. In addition, Retain has the ability to implement retention policies for all archived data.

Message Deletion
Retain includes message deletion policies to reduce storage space, and server load on your Exchange, Office 365, or GroupWise system. Policies can be set to delete email from the server after being archived in Retain, or after exceeding its retention age.
Audit Trail

Retain creates a searchable audit trail of all administrators and users who have permission to search the archive, enabling you to have a record of all activity.

Configurable Permissions

Use the Access Control list to grant users, administrators, or others, access to the features and functionality of the Retain system, based on the roles you set.

End-User Mailbox Management

Easily search and restore data with the Retain Web Access Archive Viewer. Give end users the ability to search, forward, print, restore, access, and view messages in their original context without administrator support.

Fast & Easy Retrieval
Retain contains a built-in Lucene® indexing engine or the Retain High Performance Indexing Engine (for larger deployments).
Secure Storage
Retain archives messaging data with multiple layers of security whether deployed on-premise or in the cloud. Retain supports multiple databases, including MS SQL, MySQL, Postgres and Oracle. In addition to secure storage, with messages being archived using AES encryption, EMC Centera, or NetApp Snaplock storage. Also, optional Windows server or Linux server encrypted partitions can be used. And, when deployed in the cloud, the GWAVA Cloud features redundant and secure data centers, keeping your data safe and secure
Single-Instance Storage
Retain archives only one copy of a message and attachment. This is critical functionality as Exchange 2010, 2013, and Office 365 do not support single instance storage thus driving up your storage costs exponentially.
Ongoing Storage Support & Upgrades
Our product is worry free, and includes 24x7 support, ongoing upgrades, and maintenance
Increased System Performance
Retain ensures optimal performance of the messaging system by securely archiving messaging data. This keeps storage on the messaging server to a minimum.