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Why Migrate from Your Old Email Archive?

Technology is constantly changing. With the introduction of new, more capable archiving solutions like Retain Unified Archiving, many organizations have seen the need to migrate their current email archive.

Here are some reasons that your organization may also have in order to make the switch.

Legacy Technology

Many archiving solutions are built on legacy technology that are coupled with third-party acquired products created in separate modules.

Difficult Mobile & Social Media Support

The means to archive data from Social Media is not supported by other archiving solutions or the social media data archive is a third-party system.

Lack of Real-Time Data Delivery

This opens organizations up to the potential risk of incomplete data which, in turn, does not provide a complete picture of all communication in context.

Limited Archive Access

A number of archiving solutions do not offer simple end-user access to the data, and only certain users are allowed to search and export. This places the burden on IT to manage subpoenas, open records requests, and other litigation concerns.

Lack of Web Access

If the archive is not a web-enabled system, you can only access the archive behind the corporate firewall.

Separate Modules, Separate Login

Many archiving solutions have limited and difficult access, forcing you to log into separate modules with no ability to view all email, social media, and mobile communication data from one location.

Limited Email Platform Support

An archiving solution needs to support multi-platform email, social media, instant messaging, and mobile communication data. Many archiving vendors only support email and they may only support one type of email system.

Retain Does Migration Better

When making the transition from your legacy archive, the solution of choice for archiving is Retain! Retain provides multi-platform unified message archiving of all email, social media, IM, web searches, and mobile communication data for case assessment, search, and eDiscovery and can be deployed on-prem or in the cloud. 

The Retain archive is accessible by end users and administrators directly through Retain’s Web Access Archive Viewer. This enables your organization to quickly access, search, and audit any of the archived data. Easily place litigation holds, print, forward, save, redact, and export your message content. Retain reduces cost, mitigates risk, and manages complexity on prem or in the cloud.


Complete Social Media & Mobile Archiving

Retain includes built-in, real time support for social media and mobile communication archiving. This means that it is not necessary to search separate modules to find all electronic communication. Retain brings email, mobile and social communication together onto one screen so everything can be viewed and managed in context.

Powerful Search & eDiscovery Tools

Retain features powerful search, restore, legal hold and export tools that anyone can be allowed to use, even end users.

Immediate Access and Search of Archived Messages

All messages archived in Retain are immediately available for access, search, and eDiscovery. There is near zero latency between the time a message is archived and when it is indexed and available to be searched. And all messages are accessible from one central archive.

Complete Archive Access

Retain provides access to administrators, auditors and other named users to easily view, search, restore, place a litigation hold, export and forward messages. And, end users can access and manage their own archive, rather than overburdening the IT department with individual requests.

Web Access Archive Viewer

Only Retain offers an easy-to-use browser-based interface with powerful search tools that let you quickly access, search and perform eDiscovery on the archive.

Unified Archive

Retain features a unified archive of all email, social media, mobile, instant messaging and web search data. This archive is easily accessible and searchable from one central location.

Multi-platform Email Support

Retain features full archiving support for multiple email systems including Exchange, Office 365, Gmail and GroupWise.

Migration from Your Legacy Archiving System

Because you need to move your data from your legacy system, Retain now offers quick and seamless migration from that system to the Retain Unified Archive using Evolve. This solution works in tandem with Retain, to take the risks and complexities out of the migration process. And because it is fast and dependable, it simplifies the process of error resolution and can be relied upon to deliver maximum data integrity from source to target. Extracting large volumes of corporate data takes expertise, care and patience especially when data integrity has become a concern or when an unbroken chain-of-custody needs proving in the future. When considering how to migrate, exposure to risk must be minimized, success rates must be measurable, and the total cost of migration needs clear justification. .

Without the right software in place, archive data migrations are time-consuming, resource intensive and will often impact critical business processes. Retain and Evolve feature uncomplicated functionality that conceals a powerful migration engine that is non-invasive and has been designed to deliver maximum performance and reliability. Large data migration projects can be carried out securely, invisible to the rest of the business and using a fully audited process that flags any consistency errors for further investigation.

Features of Retain Migration with Evolve

Non-Disruptive Migration

Evolve lets you schedule migration tasks around business critical people as well as processes within an organization, prioritizing certain individuals or groups and minimizing system load in peak times.

No Agents to Install

There are no agents to install on the archive or mail servers and yet Evolve still runs silently in the background, invisible to a user who is having their data migrated.

Built for Speed

The parallel migration architecture in Akaibu Evolve gives a clear performance advantage, reducing the likelihood of transfer bottlenecks and keeping data moving while errors or suspected corruptions are investigated.

Intelligent Metadata Scanning

Evolve calculates the optimal migration process for each archived item, accounting for relationships with other data and preserving metadata types between source and target.

Absolute Data Integrity & Fidelity

Evolve communicates natively with its supported archive and mail platforms, ensuring the end-state remains vendor approved. Auditing functions include the ability to ‘fingerprint’ emails using MD5 Hash algorithms for forensic integrity of transferred data and reliable evidence of continuous chain-of-custody.

Mitigate Migration Risks
Archives are not altered or deleted during any migration process, so full rollback is always possible at any point. And, for added peace of mind the Evolve staging servers can be easily backed up to existing in-house systems, meaning that valuable data is protected at every step.
Complete & Efficient Migration
Evolve is fully featured to ensure that complex, manual migration tasks are completed in the shortest time possible. One-to-One, Many-to-One or One-to-Many Auto-Mapping between source and target archives, intuitive debugging and error resolution, on-the-fly deduplication and remote management will dramatically shorten project durations.

Migration Solution Key Benefits

  • Quicker project turnaround with fewer disruptions significantly reduces the total cost of migration
  • Comprehensive scheduling makes sure migration tasks run at appropriate times and do not impact people’s day to day use of IT.
  • Intelligent workflow system ensures migrations are performed as simply as possible and data retains a high degree of fidelity and flexibility.
  • Background, bulk transfer of user data ahead of stub transformation allows swift ‘big-bang’ migrations with minimal risk.
  • Full point-in-time statistical analysis provides accurate, real-time measurement of throughput and estimated job duration.
  • Real-time inspection removes any need to freeze source archives ahead of migration, allowing continuous optimization of source and target mail systems.