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Retain for Gmail

Need to archive G Suite for Education? Look no further than Retain!

Retain Unified Archiving provides complete and compliant archiving of Gmail and Hangouts within G Suite for Education. According to the 2014 Gartner Magic Quadrant for Enterprise Information Archiving,
“Retain is one of the few archiving solutions that offers native Gmail archiving support.”

G Suite for Education is free for all non-profit K-12 and non-profit higher education schools. It provides your school with free web-based email, calendar, and document creating tools for collaborative work and study anytime, anywhere.

Google Vault is included with G Suite for Education as an archiving solution that provides email searching and exporting capabilities for Gmail messages. Google Vault has some decent archiving features. Unfortunately, those features are limited in many key areas that can put your school at risk of litigation or compliance violations and can make information governance and eDiscovery difficult.

Google Vault Limitations

Google Vault Only Archives Gmail Email

Your school or district needs to archive email, as well as the social media and mobile communication data generated by your users.

Limited Exporting Options

Gmail messages can only be exported to MBOX format, and not in the preferred PST or PDF formats.

Lack of Email Restore

Archived email messages in Vault can only be restored using a third-party application at additional cost. 

Poor eDiscovery Tools

You must purchase a different third-party tool that can redact or strike out confidential email data in Vault.

Automatic Deletion of User Data

If a user is deleted in Google Apps, all associated user data is deleted, including their Vault archive.

No Control Over Where Data is Stored

Google will not identify the exact location of your data, or who has access to your data.

Complex Multiple-User Alias Archiving

Vault retention rules do not automatically include email aliases.

How Retain is Better for Archiving Google Apps for Education

Unified Archiving

Retain doesn’t just archive Gmail. Retain can also archive your user’s social media, web search, and mobile communication data, in one central database.

Comprehensive Export Functionality

Retain can easily export your message data into PST, PDF, or portable stand-alone archive viewer formats. The exported file is fully indexed, searchable, and includes a table of contents for quick browsing. 

Quick and Seamless Restore

With Retain, end users have the ability to restore their individually archived messages directly to their live mailbox. Administrators and other authorized users also have the ability to restore email messages to any mailbox. There’s no need to call IT.

Full eDiscovery Tools

Administrators, records management, and other authorized users can perform complete eDiscovery and regulatory tasks such as place litigation holds, print, forward, save, redact, strikeout, and export with the built-in tools.

Inactive User Data Preservation

If a user is not longer active in Google Apps, or has been deleted, Retain still preserves all of their archived data for as long as your policies dictate. The inactive user’s data can be searched, discovered, and exported as needed. And all legal holds remain intact.

Complete Data Control

Whether your data is archived on-prem or in the cloud, you maintain control of your data. You will always know where your data is stored and only your authorized users have access to the data. When you need to access or export the data, you can do so easily and quickly.

Retain provides complete archiving for Gmail on-prem or in the cloud. Retain securely archives all Gmail messages, Gmail notes, files, attachments, appointments and calendar items (iCalendar only). This data is archived in one central location, which can be accessed by end users and administrators directly through Retain’s Web Access Archive Viewer.