Retain Unified Archiving

Retain provides multi-platform unified message archiving of all email, social media, instant messaging, web search and mobile communication data for case assessment, search, and eDiscovery and can be deployed on-prem or in the cloud. The Retain archive is accessible by end users and administrators directly through Retain’s Web Access Archive Viewer. This enables your organization to quickly access, search, and audit archived communication data. Easily place litigation holds, print, forward, save, redact, and export your message data. Retain reduces cost, mitigates risk, and manages complexity on prem or in the cloud. 

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Environment Options

Multi-Platform Unified Archiving

All messaging data, including email, social media and mobile is archived into one unified data archive. This gives you the ability to search, publish and perform eDiscovery from one central location. 

Mixed-Environment Unified Archiving

Retain provides simultaneous support of a mixed messaging platform environment. View your Exchange, Office 365, Gmail, GroupWise, social media, instant messaging, web search and mobile data from one central archive.

Policy-Based Unified Archiving

Retain provides fully configurable policies that allow you to define the electronic communication data you want to archive. These policies allow you to define what is archived based on mailbox type, message source, item type, message status, the age of the message, and attachments. You can also filter by folder and attachment type. In addition, Retain has the ability to implement retention policies for all archived data.

Platform-agnostic Archive

Retain archives messaging data in a platform agnostic format, meaning no matter what email system you are running, even mixed environments, Retain will support it. This also makes email system migrations easy.

Platform Migration

Easily migrate email systems. Simply archive all of your current messaging data to Retain, implement the new messaging system (such as Office 365), and then connect Retain to your new system. There is no need to worry about lost messaging data or files. Also, if you ever decide to move back to your legacy system, Retain allows you to do so easily and seamlessly.

Social Media Monitoring & Archiving

Retain Social™ provides real-time monitoring, alerting, and archiving of Social Media, Instant Messaging, and web search to organizations that needs to maintain compliance and enforce policies within their organization. This includes all posts, messages and searches of Facebook, Twitter, LinkedIn, and Yammer.

Instant Message Monitoring & Archiving

Retain Social provides real-time monitoring, alerting, and archiving of instant message communication for Lync, Google Talk/Chat, AOL IM (AIM), and Yahoo! Messenger.

Web Search Monitoring & Archiving

Retain Social provides real-time monitoring, alerting, and archiving of web search entries on Google, Bing, Yahoo!, Wikipedia and YouTube.

Website/URL Filtering & Blocking

Retain Social provides real-time monitoring, alerting, and blocking of internet traffic to further protect your organization’s network.

Mobile Communication Management

Retain Mobile delivers secure, encrypted messaging and archiving for iOS, Android and BlackBerry devices. This solution is for organizations that utilize personal employee and corporate devices to generate and consume business data, while meeting regulatory and compliance requirements.  Retain archives all encrypted SMS/Text messages and dedicated business phone number electronic communication data for iOS and Android, via the secure communications server. Additionally, Retain archives SMS/MMS and phone call logs for Android and BBM, PIN, SMS/MMS and phone call logs for BlackBerry devices. This means there is no need to tether or sync the device and archiving is done in real time. Retain is the only enterprise-ready archiving solution for iOS, Android and BlackBerry devices.

Supported Platforms

Retain supports Exchange 2007 SP3, 2010 SP2 or higher and 2013, Office 365 Plans E1 - E4, Google Apps paid and Education, GroupWise 7.0.3 HP1 or above, GroupWise 8, GroupWise 2012 and GroupWise 2014. Supported social media platforms include, Facebook, Twitter, LinkedIn and Yammer. Instant messaging supported platforms are Microsoft Lync, Google Hangouts, Yahoo! Messenger and AOL IM (AIM). Google, Yahoo!, Bing, Wikipedia and YouTube web searches are also supported.

On-Premise or Cloud Unified Archive

Choose how your data is stored. Archived data can be stored on-prem behind your organizational firewall—or in the GWAVA® cloud.

Worry-Free Deployment

Whether you choose an on-prem or GWAVA cloud solution, GWAVA will walk you through the entire implementation process from beginning to end.

Single Sign-On

Retain provides single sign-on for users to access their archives whether using Outlook, the Outlook Web App, the GroupWise Client or GroupWise WebAcess.

eDiscovery Management

eDiscovery Regulatory Search

Administrators, records management, and other authorized users, can perform eDiscovery, and can complete regulatory tasks such as place litigation holds, print, forward, save, redact, and export with the built-in tools.

Compliance & Control

GroupWise, Gmail, Exchange, and Office 365 lack critical capabilities that can put your organization at risk for data loss and compliance violations. Therefore, the standard archiving functionality of these systems is not enough for the enterprise. Retain solves this problem by disabling auto-purge, supporting SmartPurge, allowing for archive policy control, supporting export to PDF, allowing archived messages to be restored to the inbox, allowing for redaction on exported messages and prohibiting message alteration or deletion. These features help ensure your data archive is complete and compliant.

Web Access Archive Viewer

Only Retain offers an easy-to-use browser-based interface with powerful search tools that let you quickly access, search and perform eDiscovery on the archive.

Open Records Search

Be ready for any open records requests for email, mobile, and social media messages.

Intelligent Threading

Messages are easily searched and viewed in their original context.

Complete Export Functionality

Export the data easily into either PST, PDF or stand-alone archive viewer formats. The exported file is fully indexed, searchable, and includes a table of contents for quick browsing.

Redaction Control

Exported data can be redacted, ensuring that personal information, or other redacted items do not become part of the open records request.

Litigation Hold

To protect email that may potentially be involved in future litigation, Retain can flag an archived item to protect it from deletion or actions until the hold is removed.

Audit Trail

Retain creates a searchable audit trail of all administrators and users who have permission to search the archive, enabling you to have a record of all activity.

Smart Tagging

Administrators and end users can create custom tags for messages within the archive. These tags are searchable for easier eDiscovery.

Confidential Tagging

Auditors, administrators and other authorized users can mark archived messages as confidential. These marked messages can only be viewed or searched by users with granted rights.

Rule-based Tagging

Messages can be marked as confidential or tagged while being archived. Messages are automatically tagged while being archived according to set criteria, including regular expressions.

Configurable Permissions

Use the Access Control list to grant users, administrators, or others, access to the features and functionality of the Retain system, based on the roles you set.

End-User Mailbox Management

Easily search and restore data with the Retain Web Access Archive Viewer. Give end users the ability to search, forward, print, restore, access, and view messages in their original context without administrator support.

Fast & Easy Retrieval

Retain contains a built-in Lucene® indexing engine or the Retain High Performance Indexing Engine (for larger deployments).

Storage Impact & Reporting

Secure Storage

Retain archives messaging data with multiple layers of security whether deployed on-premise or in the cloud. Retain supports multiple databases, including MS SQL, MySQL, Postgres and Oracle. In addition to secure storage, with messages being archived using AES encryption, EMC Centera, or NetApp Snaplock storage. Also, optional Windows server or Linux server encrypted partitions can be used. And, when deployed in the cloud, the GWAVA Cloud features redundant and secure data centers, keeping your data safe and secure.

Single-Instance Storage

Retain archives only one copy of a message and attachment. This is critical functionality as Exchange 2010,  2013 and Office 365 do not support single instance storage thus driving up your storage costs exponentially.

Ongoing Storage Support & Upgrades

Worry-free with 24x7 support, ongoing upgrades, and maintenance

Increased System Performance

Retain ensures optimal performance of the messaging system by securely archiving messaging data. This keeps storage on the messaging server to a minimum.

System Statistics & Reporting

Ensure optimum system performance. Reports can be viewed within within a dashboard, emailed periodically or generated and saved in multiple formats including CSV, Excel, HTML, and PDF.