Histoires de réussite

À l'école indépendante Mildred ils choisissent d'utiliser le produit GWAVA Retain comme une solution pour avoir le contrôle de déplacer leurs courriels.

Mildred Independent School District, in Corsicana Texas, is a 2-A school district which is using the GWAVA Retain archiving solution for their GroupWise email. They have 115 mailboxes and three post offices. The director of technology for the district, Daniel Domain, explains that Retain has given them peace of mind for a cost that fit their budget.

Compliance and Enforceability

Before implementing the GWAVA Retain solution, the two challenges facing the Mildred ISD were complying with the Freedom of Information Act and monitoring their email. Like all government agencies, the school district knew they had to get a system in place so they could archive all of their emails. If someone were to come and request to see email from a particular teacher or about a specific subject, they would have to give it to them. Complying with this Act was a top priority for them.They also had implemented email policies to assure that district email was only used for appropriate purposes. While these policies were in place, they didn’t have a way to monitor emails and enforce those policies.Fortunately, the Retain solution from GWAVA met both of these criteria. Now with Retain, they have the peace of mind that comes from knowing that every single email is stored and accessible at a moment’s notice. Retain also serves as a check and balance system since no email can be truly deleted or hidden. Even knowing that Retain is in place and random email checking is possible makes it less likely that email policies will not be followed. School administrators frequently use Retain to check up on emails. 

Affordability and Stability

For the Mildred ISD, price was a big concern. After reviewing his options, Daniel Domain determined that not only did Retain offer all of the features he needed, but it was affordable as well. Its price was much less than its competitors. Not only that, but Daniel had heard of GWAVA and knew of their solid track record with Novell and GroupWise integration. For him, running on a Linux server was also a big plus since he felt that the Linux environment was stable. Sure enough, the Retain software he installed in November 2007 ran through April without the need for rebooting. “It never stopped archiving or sending notifications,” Daniel explains. And then, the need for rebooting was not due to Retain, but the server.

Searchability and Usability

The Mildred ISD has been very happy with the usability of the Retain product. Anyone can locate archived emails easily. “All you have to do type it in and you can find it. Searching is very customizable,” says Domain. He has also been pleased with the support provided by GWAVA. They helped him through the setup and testing phases as well as helping him use the product.